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HOLIDAY
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LET'S TALK
BUSINESS
How to Organize An Efficient
Office
In a world of 'the paperless office', files and folders should be
obsolete. Every business needs to learn "how-to" manage records and
organize documents. Small business owners are too afraid to throw
anything away. Consequently, this leads to an overload of file
folders, storage boxes, and ultimately a paper avalanche.
Trying to organize a mass of paperwork can seem like an impossible
task. Many people don't know what to throw out and what to keep so
all papers get shoved into boxes and drawers. Finding anything
becomes impossible. The management of all companies needs to come up
with ways to organize and file important paperwork.
"Most small businesses don't deal with their papers until it's too
late," said Barbara Hemphill a well-known author on the subject of
office efficiency. Paperwork piles up and documents are impossible
to locate. If management and owners learned more about time
management, paperwork would be in its place.
Beginning to Organize
You are going to need an entire day (if not more) to organize the
office. You do not want to find yourself interrupted and distracted
by customers, so choose a day when you are not normally open to
tackle this mammoth project. Make sure all office staff get in on
the fun because it is certain that they helped to create the mess.
Organizing your office space and paperwork is more difficult if you
work alone, but not impossible. Even entrepreneur diehards can
squeeze in a day for cleanup.
The paperwork atop your desk needs to be first priority. Organize by
subject and then date. After sorting is out of the way, it is time
to put everything in its proper place. If file folders do not exist
for some of the paperwork, then create some so there is a place for
them.
You should also have a separate system for your accounting and
bookkeeping. Expense reports and receipts should be carefully filed
for later reference. A good idea is to record your business
transactions into a ledger. You can either use a ledger book or one
of the many software programs available.
Upon organizing the paperwork into folders, you are going to require
some boxes or perhaps some crates to store all the documents in for
safekeeping. The particular way in which you file things will
naturally be determined by the nature of your business. But,
irrespective of the type of business you operate, all companies
should file accounts payable and accounts receivable at the same
time. The critical thins is that you have some kind of system for
your filing.
Computer Documents
You need a contingency plan for all your paperwork and electronic
files. If there was ever a flood or fire and your documents were
destroyed you need to have a backup plan. For your important
paperwork consider getting a scanner and filing backups
electronically.
It is simple to file and access information stored on a CD, floppy,
or even an external hard drive for the true techies. Whatever you
choose to utilize, make sure to keep the storage devices in a
fireproof safe or even off site if that is a viable option.
Online automated backup services are also available. For a small
fee, you can backup computer documents to an offsite system. This is
excellent for financial records. No financial business should be
without a backup system.
About the Author:
Nyall Bakk is the chief editor for
Advertising WorldWide the
web's premier location when you're after good up to date advice and
observations about Business. For more free articles on Business:
visit:
http://www.advertisingww.com/articles
RECIPE
Fresh Broccoli Salad
Ingredients:
1 pound fresh broccoli -- cut into
florets
1/2 small red onion -- chopped
1 cup shredded Mozzarella cheese
8 slices bacon -- cooked and crumbled
1/2 cup mayonnaise or salad dressing
1 tablespoon white wine vinegar
Method:
Place broccoli, onion, cheese, and
bacon in a salad bowl; set aside. In a small bowl, combine
mayonnaise or salad dressing and vinegar; mix until mixture is
smooth. Just before serving, pour dressing over salad and toss.
View more
Fall Recipes at Dot Com Women.
INGREDIENT SUBSTITUTIONS
Continued from last week...
Molasses
1 cup honey can be substituted for 1 cup molasses. (and vice
versa) Note: flavor will be affected.
Mustard, Dry
1 tablespoon prepared mustard can be substituted for 1 teaspoon
dry mustard.
Mustard, Prepared
1/2 teaspoon dry mustard plus 2 teaspoons vinegar can be
substituted for 1 tablespoon prepared mustard.
To be continued...
FALL C RAFTS
Scarecrow Wall Decoration
Supplies:
Two straw hats - 16 inch and
12 inch
Raffia
Felt
Pipe cleaner
Ribbon
Tacky craft glue or hot glue
Directions:
1.Cut the 12" hat in half.
2.You need a small pkg. of colored raffia (if available).
Spread out and place on the crown of the 16" hat. This is
representing the hair on his/her head.
3.Glue raffia in place with thick designer tacky or hot glue
whichever is available to you.
4.Now place glue on the cut edge of the 12" hat and place
atop hair and against brim of 16" hat.
5.Cut triangles out of felt for eyes and nose. Place on
crown forming face.
6.Use a black pipe cleaner for his mouth. Bend pipe cleaner
so it looks like this - /\/\/\/\/\. Glue to crown.
7.Make a bow for neck area (under crown) and glue in place.
8. Put fall leaves on top of his hat to also give some
color.
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Soapmaking Business
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resources.
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Available next on October 10, 2005. Scroll down for Ad Info.
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